Job Description

Are you a driven Real Estate Administrative Leader ready to elevate your career? Step into a pivotal role with a fast-paced, high-performing luxury real estate team in Los Angeles, where your leadership, organization, and initiative truly matter. This is a standout opportunity for a polished, detail-driven professional with 2+ years of experience supporting top-producing luxury agents. As the operational backbone of the team, you’ll own day-to-day execution, proactively anticipate needs, and help power continued growth and success. A California real estate license is preferred, but not required. The ideal candidate is discreet, confident, and solutions-oriented — someone who thrives in a dynamic environment, takes pride in excellence, and finds genuine satisfaction in helping an elite team operate at its highest level. The Details • Salary: $85,000 - $120,000 commensurate with experience, in addition to a bonus. • Benefits: Vacation, holidays, and sick pay. • Hours: Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out DocuSign, responding to email/calls/texts with acknowledgment as needed). • Location: Los Angeles, CA (90028). In office - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance.  How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters with the next steps. Responsibilities: In this role, you’ll act as the lead agent’s trusted right hand — ensuring priorities are clear, timelines flow effortlessly, and every detail is executed with intention. From managing calendars and communications to overseeing listings and delivering white-glove client care, your ability to create calm, thoughtful structure while anticipating needs will be essential to the team’s continued success. You bring a refined understanding of real estate, with fluency in California contracts, CAR forms, and the full transaction lifecycle from pre-listing through post-close. You’re confident working with high-net-worth and discerning clientele, and you lead every interaction with professionalism, discretion, warmth, and emotional intelligence. This is a role for someone who finds fulfillment in supporting others, elevating the client experience, and operating behind the scenes with precision — knowing that your presence, care, and attention to detail are what allow a luxury business to thrive. What You’ll Do • Maintain and manage the lead agent’s calendar, email, and keep them on track and prepared • Maintain the SOPs and create or revise systems and processes for maximum efficiency  • Drafting contracts, managing listings from pre-market through close, including scheduling vendors, prepping marketing materials, and client communications with the support of a transaction manager • Manage the CRM to ensure clean, accurate, and strategic follow-ups are in place • Schedule showings, inspections, manage vendors, and deliver a concierge-level of service • Liaise between clients, vendors, and the agent, and delegate with professionalism • Handle special projects and act as the point of contact for clients Qualifications: Your Strengths • Deep understanding of California residential real estate forms, timelines, and listing processes • Strong written and verbal communication; confident in representing the team with professionalism • You are adaptable and can pivot quickly with impeccable attention to detail and the ability to juggle multiple high-priority tasks • Highly organized, resourceful, calm under pressure, and deadline-driven • Self-directed, reliable, and mature — you anticipate needs and you keep your team informed • Tech-savvy and comfortable using CRMs, Google Workspace, DocuSign, and project management tools  How to Qualify • 2+ years of supporting a residential agent or team in a similar capacity • An active CA real estate license is preferred, not required  About Company: At Calibre Real Estate Group, we’ve closed over $75 million in transaction volume year-to-date, consistently outperforming in one of the nation’s most competitive luxury markets. Our success is driven by a unique blend of sharp business acumen and an eye for elevated design, allowing us to approach every transaction with both strategy and style. With a refined aesthetic and a trusted reputation, our team is known for delivering high-touch service rooted in professionalism, loyalty, and results. We pride ourselves on fostering a supportive, growth-oriented, and collaborative team culture—where driven individuals feel empowered, respected, and inspired to do their best work.

Job Tags

Full time, Work at office, Afternoon shift,

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