Job Description

Junior Program Analyst Location Washington, DC : Overview:

Credence Management Solutions employs hard-working, passionate individuals who bring innovation, accountability, and a growth mindset to the many missions we support across the US Federal Government. Employee empowerment is part of the fabric of our corporate culture through which we emphasize opportunity, recognition, reward, and retention. At Credence, we follow the principles of servant leadership and believe that serving and supporting others is critical to both our individual and collective achievements. We have only one measure of success. Yours.

We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid-, senior, and expert levels.

We are a diverse, enthusiastic family of subject matter experts, business professionals, and practitioners who all share a common goal of providing excellent services to our government customers. If you want to work in a dynamic and fast-growing environment with highly motivated colleagues, then Credence is the right place for you!

Credence Management Solutions is seeking a Junior Program Analyst. See below for more information on this exciting opportunity and apply to join Credence today!

Position Summary

The Junior Program Analyst will be an essential member of the Microbicide Branch in the Research Division and/or other Branches/Divisions within the applicable GH Office and will report on a day-to-day basis to a Division Chief or Branch Chief within that respective organizational unit. The PA provides support to the team, performing a variety of both complex and routine administrative and technical duties, with a higher or lower relative level of expertise and greater or lesser extent of required oversight and onsite management, depending on grade level (as described below). This position has potential for professional development and training.

The PA provides support to technical or managerial staff, performing routine administrative and analytical duties. These duties range from tasks such as scheduling briefings and meetings and maintaining program files to more complex analytical tasks such as collecting, compiling and analyzing data for various program documents and designing and maintaining spreadsheets systems, dashboards and other tools in support of the technical and financial aspects of the project. The PA works closely with the assigned team and provides input on related technical issues. The PA also works with other members of the team (and potentially across other parts of the Office or the Bureau) to assist in areas within the purview of the assigned Division and/or Branch; assignments may include country backstopping, and overall administrative support. The PA ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual is expected to become familiar with technical issues and policies pertaining to the public health focus area(s) of their assigned Office, Division, and/or Branch and must develop a working knowledge of applicable USAID policies and guidelines, as well as corporate practices and procedures. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Bureau for Global Health at the U.S. Agency for International Development supports field health programs, advances research and innovation in selected areas relevant to overall agency health objectives and transfers new technologies to the field through its own staff's work, coordination with other donors, and a portfolio of grants. The Bureau is USAID's center of excellence and focal point in providing worldwide leadership and technical expertise in the areas of child and maternal health and nutrition, HIV/AIDS, infectious disease, population, family planning and related reproductive health, and health systems. As such, the Bureau aligns resources with identified public health and development needs and influences the global health priorities of the U.S. private sector, U.S.-based foundations, other donor organizations, host country governments, and host country civil society organizations. It also serves as the primary source of technical expertise and intellectual capital to the Agency and other U.S. foreign affairs agencies. The Bureau is the Agency repository for state-of-the-art thinking in biomedical, social science, and operations research and works to produce technical advances and innovations that can be disseminated and replicated at USAID Missions throughout the world.

The Microbicide Research Branch (GH/OHA/RES/MIC) designs and manages the microbicide research program, including evidence based and collaborative assessment of technical and programmatic needs and development of new biomedical technologies for HIV prevention. The Branch defines strategic research and product development priorities and designs procurements. It provides technical and financial management oversight of projects and assesses technical progress. The Branch advances innovative science and supports research and technology development with a focus on the prevention needs of women and girls. The Branch cultivates partnerships with government leaders, civil society, and other stakeholders to expedite use of microbicides as safe and effective HIV prevention technologies.

Responsibilities:

The Junior Program Analyst time will be split between programmatic or technical tasks (approximately 60-70%) and administrative tasks (approximately 30-40%) and may require moderate onsite management oversight and guidance.

Specific technical duties may include:

• Assist in development of technical and program documents, such as annual reports, interagency documents, action memos, talking points, Congressional Notifications, and technical PowerPoint presentations;
• Assist technical staff in supporting field as necessary; travel to USAID missions as necessary; track, oversee, coordinate, and report on field support (may include technical responses to emails and phone calls);
• Coordinate, organize, and liaise with members of working groups, missions, and other USG agencies in support of program implementation, and attend working groups to advance USAID program objectives; and
• Assist in development, review, and analysis of program technical updates.

Illustrative examples of possible tasks include:

Program Management and Financial Monitoring

• Support Technical Advisors and Agreement/Contracting Officer's Representatives (AORs/CORs) to coordinate and manage project(s), including participation on the project management team;
• Review, discuss, and consult with Technical Advisors and AOR/CORs regarding the approval of work plans, budgets, and activities;
• Support Technical Advisors and AOR/CORs in providing recommendations and technical input regarding project management and implementation;
• Coordinate oversight, management, and maintenance of the program and project files. Assist AOR/COR and Technical Advisors in compiling appropriate financial documentation to ensure timely award and sub-award approvals, budget obligations, and agreement/contract modifications;
• Assist technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards;
• Compile and analyze programmatic, technical, and budgetary data for the team's project(s) and activities, and organize data for use in briefings, publications, reports, and decision making;
• Coordinate communications and meetings among technical staff and with partners, including note taking; and
• Support the formulation and implementation of program budgets, including Office and Agency budgeting exercises.

Quantitative Data & Analytics

• Perform routine and ad hoc data collection exercises and analysis of data as needed, with tight turnaround times;
• Identify discrepancies in data collection and assist with resolving any contradictory data
• Assist with the development of team presentations including synthesized analysis products using Excel, Google sheets, Panorama and/or other statistical software;
• Research, plan, analyze, and organize technical and/or statistical information, and develop data for use in briefings, publications, and reports; and
• Draft clear and succinct written summaries and/or Google or PowerPoint slide decks to help visualize data.

Communications/ Knowledge Management

• Support Division- and/or Branch-related communications to the field, including development and distribution of monthly newsletter and other relevant guidance;
• Assist in development of technical updates and other technical/policy communication to the field including documents, presentations tools, report templates, trackers, and best practice documents, as needed;
• Develop talking points, information briefs (e.g., one-pagers), and presentation materials as needed;
• Schedule and manage relevant webinars with the Field to disseminate updates;
• Manage division and/or branch documents within Google drive, internal website, and listservs;
• Response to Mission requests and help coordinate field requests for TA and provide support, as appropriate. Follow up to ensure completion of requests; and
• Participate in cross-agency and interagency forums related to the work of the assigned division and/or branch.

Administrative

• Schedule team meetings and events; Support team with general logistics/support; maintain team calendar, call lines, meeting setup and logistics;
• Provide administrative support for hiring actions, onboarding of new staff, meetings logistics, Front Office taskers, and memos, as needed; and
• Document minutes/notes of regular division and/or branch meetings, or other partner meetings, as required.
• Performs other duties as assigned.

Qualifications:

• Master's degree and a minimum of 1 year of relevant experience, or bachelor's degree with 3 years, Associate's degree and 5 years relevant experience OR High School graduate and 7 years of relevant experience.
• Professional experience in one or more public health technical disciplines such as HIV/AIDs, biomedical product research and development, epidemiology, clinical trials, end-user and preference research, regulatory applications and approvals, capacity building and international development in a LMIC, and in job duties/responsibilities generally related to the position description requirements is desired.
• A demonstrated general interest in international development and global health, and in particular demonstrated interest in novel products, technologies, approaches, microbicides, and strategies for HIV prevention
• Strong organizational skills
• Experience in program monitoring and evaluation (M&E). Ability to use statistical analysis packages (e.g., SPSS, R, SAS, excel etc.) for data analysis a plus.
• Ability to synthesize large amounts of information and data from multiple and various sources into concise summaries for internal and external audiences.
• Ability to draft technical recommendations to improve biomedical, epidemiological, or statistical science, or to improve regulatory or commercialization strategies for biomedical product development.
• Experience in project administration and management procedures preferred
• Some knowledge of USAID rules, regulations and capacity building concepts is a plus
• Strong oral, written communication and comprehension skills
• Ability to handle multi-tasking well
• Excellent interpersonal skills
• Ability to effectively present information and respond to questions from team members, managers, and others
• Strong quantitative and analysis skills
• Proficiency in google suite of programs (e.g., Docs, Sheets, Slides) and in Microsoft suite of programs (e.g., Word, Excel, PowerPoint)
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• International travel, ranging from 5-15% , depending on the assigned Office and operational unit.
• US citizenship or US permanent residency with the ability to obtain and maintain facility access is required.

Competencies / Performance Criterion

• Innovation: Employee takes initiative to propose new ideas/approaches, and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
• Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

Full salary range for this position is $65,260 to $94,640 per year, with the starting salary determined based on candidate's knowledge, skills, experience, as well as budget availability.

Job Tags

Permanent employment, Full time, Contract work, Work at office, Worldwide,

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